ePurchase

In today’s economic climate, the most successful procurement strategies are built around compliance and realized savings.  Global eProcure’s ePurchase enables the conversion of policies and procedures using business rules, and is designed to push user compliance, at every step of the procurement process.

The software caters to procurement of standard items from catalogs or via punch-outs, and is also capable of handling complex categories such as services.

eRequisition

The eRequisition module has built-in capabilities for automated order generation, managing multiple order types, discounted pricing and contract compliance. Our software handles both catalog-based goods and services purchasing. For service procurement, it gives buyers the ability to monitor contract milestones and provides sourcing managers increased visibility and the capability to effectively manage service categories.

The ePurchase module follows a simple and intuitive structure. Our platform's configurable features guarantee integrity and effectiveness.

Automates the entire requisition and ordering sub-processes
Requisitions are automated enabling users to order from contracted vendors using pre-negotiated prices through the punch   out capability
Creators can also add non-catalog items to requisitions
Approvals are routed electronically through parallel or serial approval paths and purchase orders can be created automatically
The module can be integrated with existing ERP systems, legacy systems or eSourcing modules as desired by the client.

eCatalog

The eCatalog module supports both hosted and punch out catalogs, which contain pre-negotiated pricing between the buyers and vendors.

Hosted catalogs: These catalogs are hosted by the eProcurement system locally. These catalogs will store the item information as provided by the vendor and is refreshed periodically. Users can search for an item across multiple catalogs and compare prices.

Punch Out Catalogs: These catalogs are hosted by the vendor and do not require manual refreshing by the buyers. Users click on a vendor’s logo and are directed to the vendor's website to procure goods or services. Once on the vendor’s site, users can search for items, configure and select the items and add them to the shopping cart. The shopping cart is then transferred back to the eProcurement system and the line items are added to the requisition.

The eCatalog Solution

Offers improved vendor compliance, reduced errors and improved controls,
Streamlines ordering from a contracted vendor’s catalog that includes the product list, descriptions, specifications, and    negotiated prices.
Provides improved controls for Purchasing and Accounting by increasing contract compliance and reducing ordering errors.

eReceipt

The eReceipt module provides users with the capability to receive materials and services electronically. Users can access the module from any location to create eReceipts. In addition, our module supports both partial and whole receipts for goods and services. The eReceipt process also has the flexibility to differentiate between when a purchase is physically delivered and when a purchase has been fully accepted.

The eReceipt Solution

Standardizes the receiving process while enabling users to create eReceipts from any location
Offers improved visibility for tracking and monitoring receipts
Offers the flexibility to partially receive purchases
Provides the distinction between receipt and acceptance for liability and commitment purposes

eInvoice

Our eInvoice module offers users a systematic solution to minimize manual invoicing and matching. Both internal and external (suppliers) users can create eInvoices and submit for approval. The eInvoices can be created for partial or whole quantities of purchased line items as needed. Once the eInvoice is submitted for payment, an automatic matching feature will verify the quantities and prices by comparing the invoice to the original purchase order and the eReceipt. For all eInvoices that do not comply, the status will remain open for the user to further investigate. For all correctly matched eInvoices, the eInvoice can be submitted for payment.

The eInvoice Solution

Provides visibility to all invoices against POs improving internal controls and audit processes
Offers full pricing and quantity compliance between the original eReq and PO
Offers flexibility for suppliers and internal users to generate invoices
Maximizes productivity through automatic matching, reducing the time to verify the accuracy of each individual invoice
Provides the option to create non-PO eInvoices for recurring payments and similar transactions that are not affiliated with POs

For more information, please email us at info@globaleprocure.com or request our services here