The eInvoice module offers users a systematic solution to minimize manual invoicing and matching. Both internal and external (suppliers) users can create eInvoices and submit for approval. The eInvoices can be created for partial or whole quantities of purchased line items as needed. Once the eInvoice is submitted for payment, an automatic matching feature will verify the quantities and prices by comparing the invoice to the original Purchase Order and the eReceipt. For all eInvoices that do not comply, the status will remain open for the user to further investigate. For all correctly matched eInvoices, the eInvoice can be submitted for payment.

The APT eInvoice solution

• Provides visibility to all invoices against POs improving internal controls and audit processes.
• Offers full pricing and quantity compliance between the original eReq and PO.
• Offers flexibility for suppliers and internal users to generate invoices.
• Maximizes productivity through automatic matching, reducing the time to verify the accuracy of each individual invoice.
• Provides the option to create Non-PO eInvoices for recurring payments and similar transactions that are not affiliated with PO’s.